The purpose of a Motor Vehicle Policy is for all employees to understand their responsibilities when operating a company vehicle.
A Motor Vehicle Policy should cover the following topics:
- Authority to drive – Employees must hold a valid license and a copy should be kept on their HR file including a signed copy of the motor vehicle policy
- Conditions of use – Employees must be aware of and comply with all of the relevant legislation and road rules. In addition, the policy should cover eating and drinking in a company vehicle, odometer recordings, fuel etc.
- Smoking – No smoking is permitted when driving company vehicles
- Alcohol and drugs – A company vehicle must not be driven by someone who is affected or under the influence of alcohol and or drugs.
- Traffic offences and accidents – The policy should cover the employee’s obligation when they are responsible for an accident or they commit a traffic offence
- Repairs, Maintenance and Servicing – reporting the need for a repair, frequency of servicing and maintenance.
A motor vehicle policy may also include information regarding using a company vehicle for private use.
Use this template to formulate your own Motor Vehicle Policy at your workplace: